DUDES BASEBALL · RSVP · BUILD 04.23.26

One workflow
for attendance,
rosters, and intervention.

A bulk-RSVP platform for a volunteer-run travel-ball program with 10 teams, 117 players, and a pattern of last-minute shortfalls. Designed as a working tool, not a dashboard — every screen should end in a decision.

▸ Open EVP program viewCoach dashboardFamily RSVP
Teams in program
10
Players · 13U demo team
11
Events scheduled
8
T-7 status · Westside
SHORT 3
01 · PROBLEM
What's broken
  • Coaches text 11 parents individually for every event
  • RSVPs scatter across text, email, group-chat, and memory
  • Shortfalls only surface at T-2 when call-ups are harder
  • EVPs have no view into which teams are about to miss events
  • Season attendance trends invisible until it's too late
What we're building
  • Bulk RSVP request with T-14 → T-1 automated cadence
  • One-tap response page — no login, no app install
  • T-5 audit that flags shortfalls and deploys call-ups
  • Per-team dashboard with lineup, pitching plan, projections
  • EVP program view with trigger-based intervention
Design principles
  • Every screen ends in a decision, not a dashboard
  • Terminal density — volunteers don't have time to scroll
  • Cadence-aware — screens know where they are in the T-clock
  • Progressive disclosure — coaches see their team, EVPs see all
  • No login for parents — the email IS the auth
02 · END-TO-END FLOW
T-14
Coach
Import event · Excel → calendar
▸
T-12
System
Bulk RSVP sent · 11 parents
▸
T-10
Parent
Open email · tap RSVP link
▸
T-10
Parent
One-tap yes · conflict notes
▸
T-5
System
Audit runs · 3 short flagged
▸
T-5
Coach
Deploy call-ups · assign lineup
▸
T-1
EVP
Program view · all teams green
▸
03 · SCREEN INDEX · 8 VIEWS
01
EVP
→
Program overview
Role · Executive VP of Player Development
10 teams · 112 players · trigger-based intervention
02
Coach
→
Team dashboard · 13U McBride
Role · Volunteer coach
Roster, cadence, coverage, lineup, pitching plan, season projection
03
Coach
→
Import events
Role · Volunteer coach
Paste schedule from team parent · XLSX / CSV → calendar
04
Coach
→
Shortfall trigger
Role · Volunteer coach
T-5 player-count audit · deploy call-up workflow when short
05
Templates
→
Email & SMS cadence
Role · All
T-14 → T-1 message library · what gets sent when
06
Family
→
Parent inbox
Role · Parent
What the RSVP email looks like
07
Family
→
RSVP page · mobile
Role · Parent
One-tap yes/no · the entire UX we own
08
Family
→
Confirmation
Role · Parent
Post-submit state · receipt
04 · ROLES · WHO USES WHAT
Parent
1 tap
Receives email. Opens link. Taps Yes / No / Maybe. Done. The entire parent UX is the email + one page. No app. No account.
Open parent view →
Coach
12 screens
Volunteer parent running 1 team. Imports events, sends bulk RSVPs, watches the cadence, deploys call-ups when the audit flags a shortfall, sets lineup and pitching plan.
Open coach dashboard →
EVP
1 view · 10 teams
Executive VP of Player Development. Sees all 10 teams at once, intervenes only where flagged. Trigger-based, not monitoring.
Open program view →
DUDES BASEBALL · RSVP
BUILD 04.23.26
10 TEAMS · 117 PLAYERS · 8 SCREENS